CHILD DEVELOPMENT AND EDUCATION, INC. - FORMS

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pdf iconEmployee Time Sheet

Time Sheets must be completed and submitted electronically to your director/supervisor each pay period. They must be received by Kathy Hagelbarger in the Medford office on the following Monday morning no later than 12:00 noon. Payroll checks will not be issued until a time sheet is received; and if received late, will not be processed until the following pay period. Employees that record specific grant work on payroll attachment sheets are responsible for keeping track of their own total hours for each grant period on this timesheet for submission.


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pdf iconEnglish Enrollment Form | Spanish Enrollment Form

In order to receive reimbursement for child care services provided, educators must have registrations for all children enrolled in their child care program. Educators must maintain an individual written record for each child that must be reviewed and updated as necessary, but no less frequently than once a year. If possible, all new parents should go to the regional office and complete the electronic registration. In the event that a parent is unable to go to the regional office, the parent can complete the registration online. The registration must be completed within 2 weeks of the original enrollment date. If no registration is completed, the educator will not be paid for the child. Registrations should be completely filled out. If something does not apply the parent should write “NA”. All required signatures must be completed. A copy of the registration should be kept in the child’s file at the office.

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pdf icon Update/Change Form

Registrations must be updated annually. To do so, the parent must complete the Update/Change Form electronically at the regional office or online. A copy of the Update/Change Form should be kept in the child’s file at the office.




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pdf icon Coordinator Home Visit Form

All Educators must be visited, at least once a month, by their Coordinator. At the Coordinator’s discretion, a second visit may be completed in order to provide additional support to the educator. The Home Visit Form is used to record the physical conditions of the childcare, the names of the children enrolled in the childcare, recordkeeping information, etc. observed during the quality assurance visit.



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pdf icon Coordinator Non-Regular Home Visit Form

The Non-Regular Home Visit Form is used whenever a Coordinator visits an educator for any reason other than to conduct the quality assurance visit.




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pdf icon Coordinator Back Up Care Form

All educators must offer back-up care to families, and provide as much notice as possible to the CDE office so that CDE may assist the families to access child care. EEC requires that availability of back-up care be made for parents in the event a permanent educator must close their child care program. Coordinators will assist families with finding back-up care in the event that the permanent educator is closed. If a family chooses to accept back-up care, the back-up educator will be reimbursed for child care services. If a family chooses not to participate in back-up care, EEC prohibits billing should the permanent provider be closed. Parents will be responsible for paying their parent fees in all cases where a child is billed for in accordance with EEC. Should a parent accept back-up care, with all paperwork completed, but not send the child to back-up care, the back-up provider will be reimbursed for the absent child care service. If the child uses transportation services, a copy of the Back-Up Authorization form should be given to Transpro so that necessary changes can be made to the routes.

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pdf icon Coordinator Safety Check List

The Safety Checklist must be completed, by the Coordinator, every six (6) months: in January and July. The purpose of the Safety Checklist is to ensure that the childcare environment is safe and healthy for the children.




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pdf icon Transportation Intake Form English

Parents who are eligible for transportation services and need transportation should complete the Transportation Request Form (TRF) in its entirety. TRFs received by Wednesday, 12pm, will be processed to start the following Monday, but there are no guarantees.

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pdf icon Provider Payroll Form

Educators must submit children attendance sheets on a weekly basis. Failure to do so will result in a delay to the educator’s payroll. Educators must maintain daily attendance records indicating each child’s attendance, including arrival and departure times. Educators should submit their attendance sheets every Friday. All attendance sheets must be received by Monday, 12pm, on the week of payroll, in order to ensure proper processing of checks. If attendance sheets are not received by the deadline, the educator’s check will not be processed until the following week. Educators will not be called to be reminded to submit attendance sheets. If educators fax the attendance sheets they are responsible for calling the office to confirm the fax was received. Educators will not be allowed to accumulate attendance sheets so that they can be paid together. No exceptions will be made.

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pdf icon Provider Payroll Form (School-Age)

Educators must submit children attendance sheets on a weekly basis. Failure to do so will result in a delay to the educator’s payroll. Educators must maintain daily attendance records indicating each child’s attendance, including arrival and departure times. Educators should submit their attendance sheets every Friday. All attendance sheets must be received by Monday, 12pm, on the week of payroll, in order to ensure proper processing of checks. If attendance sheets are not received by the deadline, the educator’s check will not be processed until the following week. Educators will not be called to be reminded to submit attendance sheets. If educators fax the attendance sheets they are responsible for calling the office to confirm the fax was received. Educators will not be allowed to accumulate attendance sheets so that they can be paid together. No exceptions will be made.